Room hire

Campus & Facilities (C&F) hires rooms and venues for meetings and events at different locations in the city centre and the Utrecht Science Park. The self-service portal (login required) can be used to book rooms and venues if you have a Solis-id. If you don't have one you can send an e-mail to cf.topdesk@uu.nl. 

Application deadline

• Deadline for bookings within opening times: at least two days in advance.
• Deadline for bookings outside opening times: at least four weeks in advance.

Change date

Within the university, education is scheduled first and then others can reserve rooms. Education is scheduled at two moments a year. C&F can then reserve rooms.

• In July we reserve rooms for the period from September to January.
• In December we reserve rooms for the period February to August.

Rates

Room rates for external clients (pdf, in Dutch)

Rules and regulations

• General terms and conditions for room reservations (pdf)
• House rules (pdf)
• Events and drinks in and around university buildings are alcohol-free until 5 p.m. on work days (read more)
• From 1 August 2020 the Utrecht University's premises are smoke-free. 

Are there any conditions for meetings dealing with the situation in Gaza and/or Israel?

No, this is no longer the case. However, it remains necessary that for all events that are not part of the regular curriculum and for which a room is booked, the subject of that meeting is reported. This is part of the standard procedure for room hire at Utrecht University.

Rooms

Rooms are available to hire in the city centre and Utrecht Science Park. Click the names of the buildings in the menu on the left side of the page for more information. 

Facilities

A range of facilities can be hired along with a room, e.g. audiovisual equipment, audiovisual assistance during the event and furniture. The events coordinator can advise you on this in a personal meeting.

Eurest is the in-house caterer for Utrecht University. In the portal you will find the total range of options, with the corresponding prices. 

Activities on the weekend

Do you want to organise an activity on a Saturday? That is possible. You should take into account that this results in extra costs. Namely for:

• a receptionist for opening and closing the building;
• a fire guard for fire safety;
• cleaning
• catering

You can call the C&F Service Centre via 030-253 95 95 for more information.

More information

If you would like to know more about the possibilities or contact the events coordinator please fill out the self-service portal (log in with Solis-id), send an email to cf.topdesk@uu.nl or call 030-253 95 95.