Statement of Expense for external parties
Non-staff without a Solis-id may claim expenses. We have an expense claim form available in English. This expense claim form is aimed at natural persons who are not employed by Utrecht University; who do not have a Solis-id; and who are not self-employed.
The contact person for the Division or Faculty will provide the expense claimant with the WBS element that the expenses must be charged to. The claimant will also need the contact person’s email address, which is to be entered on the form.
The table below lists some of the types of expenses that may be claimed:
|Other staff recruitment expenses|
|Guest speaker fees (one-time; half-day)|
|Monographs / Books|
|Research subject fees|
|Domestic travel and accommodation expenses|
|Foreign travel and accommodation expenses|
|Conference and seminar participation expenses|
|Printing and reproduction expenses|
|Food and drinks|
Proof of expenses must be attached (PDF, JPG, PNG, Word and Excel documents are permissible). No proof is required to claim kilometre expenses.
Information for suppliers
Helpful documents such as invoice requirements and purchasing conditions, FAQ and chatbot Max can be found on the page Information for suppliers.