Policy for demonstrations and promotional activities
Terms and conditions apply for promotional activities and demonstrations in and around university buildings.
Demonstrations
Demonstrating is allowed at UU: we see peaceful demonstration as a great good. Demonstrations are part of our democracy. Positions may differ, but we always and everywhere value open conversation and the ability to disagree with each other.
Are you planning a demonstration in a university building or on university grounds? Then report the demonstration to the university as early as possible, preferably at least 24 hours in advance via Security (info.security@uu.nl or by calling 030-253 1300). We will be happy to think with you about a good time and suitable location. Also report the demonstration to the Utrecht municipality (Dutch only) by means of an official notification. Send a copy of the municipal notice to our security colleagues.
UU considers it important that teaching, research and other university activities can continue during demonstrations. Additionally, students, staff and visitors must feel safe on campus at all times. Therefore, even during protests the normal house and behaviour rules need to be respected. UU has listed the principles that apply during protests and demonstrations in the House rules for demonstrations. The house rules can be handed out during demonstrations.
About demonstrating during working and/or teaching time, UU has issued a guide for students and employees. This sets out what participation in a demonstration means for your work or study.
Promotional activities
Would you like to organise a promotional activity on Utrecht University’s premises? Here you can read about the terms and conditions and how to get permission.
What are promotional activities?
Examples of promotional activities are handing out leaflets, promotional stands, signature campaigns, placing banners, and the sale of promotional items. This policy applies to all these activities.
Who can carry out promotional activities on the UU premises?
Promotional activities in and around the UU buildings are permitted for the groups below under the aforementioned conditions.
Under no circumstances are promotional activities for political parties and religious and philosophical institutions allowed. Even if you organise this from one of the groups mentioned below. The university maintains a neutral position with regard to political or religious institutions.
How do you get permission?
For all promotional activities, you must first request permission from the Facility Manager of the relevant region. In addition, you should follow instructions on location, time, duration and other promotional specific instructions. You can request permission by completing the self-service portal. Don't you have a Solis-id? Then contact the C&F Service Centre via 030-253 95 95 or cf.topdesk@uu.nl.
The Facility Manager will assess your request and decide whether permission is given. In case of doubt, the Facility Manager will consult with the faculty’s representative. Requests relating to activities outdoors are assessed by the responsible Campus & Facilities employee.
Handing out leaflets only in exceptional cases
The following applies to handing out leaflets: due to sustainability considerations, it is not permitted to hand out leaflets on the UU premises. Leaflets are strongly discouraged inside the UU buildings, but the Facility Manager can make an exception in specific situations. Leaflets may only be directly given to people, not laid down or scattered.
Posters
Different guidelines apply for putting up posters. This is only allowed on designated poster spots. These spots are indicated in the buildings. In many places you have to ask the receptionist’s permission for putting up a poster.