Policy for promotional activities
Would you like to organise a promotional activity on Utrecht University’s premises? Here you can read about the terms and conditions and how to get permission.
What are promotional activities?
Examples of promotional activities are handing out leaflets, promotional stands, signature campaigns, placing banners, and the sale of promotional items. This policy applies to all these activities.
Who can carry out promotional activities on the UU premises?
Promotional activities in and around the UU buildings are permitted for the groups below under the aforementioned conditions.
Under no circumstances are promotional activities for political parties and religious and philosophical institutions allowed. Even if you organise this from one of the groups mentioned below. The university maintains a neutral position with regard to political or religious institutions.
How do you get permission?
For all promotional activities, you must first request permission from the Facility Manager of the relevant region. In addition, you should follow instructions on location, time, duration and other promotional specific instructions. You can request permission by completing the self-service portal. Don't you have a Solis-id? Then contact the FSC Service Desk via 030-253 95 95 or FSC.Meldpunt@uu.nl.
The Facility Manager will assess your request and decide whether permission is given. In case of doubt, the Facility Manager will consult with the faculty’s representative. Requests relating to activities outdoors are assessed by the responsible Real Estate and Campus employee.
Handing out leaflets only in exceptional cases
The following applies to handing out leaflets: due to sustainability considerations, it is not permitted to hand out leaflets on the UU premises. Leaflets are strongly discouraged inside the UU buildings, but the Facility Manager can make an exception in specific situations. Leaflets may only be directly given to people, not laid down or scattered.
Different guidelines apply for putting up posters. This is only allowed on designated poster spots. These spots are indicated in the buildings. In many places you have to ask the receptionist’s permission for putting up a poster.