Venue hiring and catering
Utrecht University Botanic Gardens offer a unique location for receptions, family days, presentations and meetings. In addition, connected to our Tropical greenhouses we have a terrace, so you are also able to enjoy the outdoors. From a two-hour rental period, the entrance fee for the Botanical Gardens is included for you and your guests.
Botanica Catering, our in-house caterer, provides your group with lunch, high tea, drink or an extensive buffet or BBQ. Rachel de Groot and Berry Dirven are happy to think along about the possibilities for your event and make you a personal offer. Renting any of our spaces outside opening hours is only possible in combination with catering.
Below you’ll find an overview of our rooms with the corresponding options. Click here to apply for (one of) these spaces.
The Gardens are closed from Thursday 1 December 2022 until 28 February 2023. We are not renting out our venue and do not have catering from Saturday 17 December 2022 until Sunday 26 February 2023.
Conservatory
The Conservatory is a greenhouse space between the Subtropical greenhouse and the Collection greenhouses. The Conservatory is a versatile space suitable for informal meetings for up to 50 people such as receptions, family days, lunches, trainings and workshops. There are 16 tables with chairs as standard arrangement. You also have access to a scheduled private terrace. During the summer months, after 4.30 p.m., you can also use the hall of the Tropical Greenhouses without further charge.
The price for renting the Conservatory is upon request. Click here if you want to rent this space.
The Wachendorff room
The Wachendorff room is a room that is particularly suitable for presentations or lectures for up to 70 people. There are 60 seats in rows, with no stand-alone tables. There is a screen with computer connection available.
The price for renting the Wachendorff room is upon request. Click here if you want to rent this space.
Education lab
The Scholierenlab is a very suitable space for educational meetings for up to 40 people. For example for workshops or presentations. There is a screen with a computer connection available.
The price for renting the Student lab is upon request. Click here if you want to rent this space.
Event areas
There are two fields in the Gardens that we can transform into the perfect location for your event, possibly in combination with tent rental. “The Little Grass” is located on the Budapestlaan, to the right of the Entrance building. Examples of events that have taken place here are the annual picnic of the UIT week and several summer drinks and barbecues. “The Big Grass” event area is located behind the Discovery Garden. This year, for example, the HBO Bicycle Tour 2019, the Lustrum party of the UVSV and the Autumn plant market took place on this terrain.
You can discuss with Rachel de Groot of Botanica which of the fields is most suitable for you. She can be reached via info@tuincafebotanica.nl or +31 (0)6 5353 8003. The price for renting La Tentina and event area 'The Little grass" is upon request.
Contact the secretariat to check availability. For this, call to +31(0)30 253 1826 or mail to botanische.tuinen@uu.nl.
Contact
You can fill in the registration form for room rental to inform us of all your wishes. We will then contact you to confirm the availability of the room and to discuss a reservation.
Canceling your reservation is possible free of charge up to 4 weeks before the rental date. For cancellations 4 to 2 weeks in advance we charge 50% of the total price. After this, we charge the full costs for the rent.
Changing the reservation date is considered a cancellation and is therefore treated in accordance with the applicable cancellation conditions. Other changes are possible up to 7 days before the rental date in consultation.
To view a room and discuss options for catering or the layout of a room, you can contact Rachel de Groot, +316-53538003 or info@tuincafebotanica.nl.
For more information, please call +31 30 253 1826 or send an e-mail to botanische.tuinen@uu.nl.
Do's and don'ts in the Gardens
The care for our natural living environment is close to our heart. It is therefore not allowed to use confetti in the garden during photo sessions or parties. In many cases, confetti is made of plastic and paper confetti also contains all kinds of colorants that we would rather not have in the ground. Birds and other small animals can also confuse it with food and this would have harmful consequences.
We also prefer not to have balloons loose in the garden. If you still want to use them, we ask you to clean them up after use and to dispose of them.