Governance, Policies and Guidelines

It is our mission to be at the forefront of IT developments and deliver high-level IT for our students, staff and visitors

In an IT environment where there are dozens of projects constantly in development and tens of thousands of users that need ongoing access to reliable networks, it is essential to have clear governance and guidelines in place.

In addition to the Utrecht University’s Code of Conduct, we have a separate set of IT policies and guidelines that apply to all university IT users:

An integral part of our governance structure is the Enterprise Architecture Board, which focuses on streamlining the complex connections across our systems. This helps to ensure that applications can quickly connect and interact with other applications, enhancing the flexibility and diversity of our systems.

Throughout the university’s organisational structure, there are several bodies that are involved in IT decision-making processes. One of the three members of the Utrecht University Executive Board is the dedicated IT portfolio holder. This board member consults regularly with the Director of IT.

The CIO is ultimately responsible for IT policies and the proper functioning of IT within the university. Senior management of individual faculties and departments regularly inform and consult with both the CIO and the Executive Board. The use and strategic implementation of IT is monitored in regular management meetings. In addition to these meetings, the Utrecht University Supervisory Board discusses IT policies every year.

Our future ambitions are presented in a bi-annual IT Strategic Plan (Dutch only): the plan currently in place extends to 2016. It summarises our mission to be at the forefront of IT developments and deliver high-level IT for our students, staff and visitors, as well as our dedication to working together with the IT community to proactively develop new tools to make the university an even more attractive work environment.