Fulfilling your Conditions for Admission

Your letter of conditional admission contains the requirements you need to fulfil in order to be unconditionally admitted. These conditions are specific to your situation.

Quick guide to fulfilling your conditions for admission:

Conditions you might need to fulfil:

1. I have to send proof of my diploma and transcript

Although we are able to determine your initial eligibility based on digital scans of your documents, we will need to receive certified digital documents once you are conditionally accepted.

*Some non-EU students, whose diploma is due after June 15, will first need to submit a proof of anticipated degree.

What is a certified digital document?

A certified digital document is an electronic copy of a degree certificate, academic transcript or other graduation document of which the content and authenticity can be securely verified online. Examples include PDFs which carry embedded digital signatures, e-certificates/transcripts, verifiable QR codes, or website links to a verification portal, among others.

How to submit certified (digital) documents?

1. Digital documents via Osiris Online Application:
If you can provide certified digital PDF documents please log in to OSIRIS online application and submit it there. Make sure that your document is a certified digital document – read definition above.

2. Digital documents via your university’s system / other  verification platform:
Digital documents can be submitted using an independent academic verification platform (i.e. Australia and New Zealand: MyEquals, Canada: Blockcerts, China: CHESSIC, United Kingdom: GradIntelligence, DigitaryCORE, United States: Parchment, National Student Clearing House) OR it can be sent using the secure electronic system/database of your university. The email id to be used is admissiondocuments@uu.nl.

Note: Utrecht University does not reach out to other universities directly for the purposes of document verification. It is the student's responsibility to arrange this with their institution. Furthermore, Utrecht University does not use paid services to verify credentials on the student's behalf.

3. Digital documents via email:
If your university doesn’t have digital certified documents, we can accept your documents as plain PDF files, provided that we receive those directly from your university from the official e-mail address of the registrar. This means we do not accept plain PDF files if these are sent from an unverifiable e-mail account. Please ask your university to send the required academic documents to admissiondocuments@uu.nl.

4. Certified hard copies:
If you are unable to submit your documents digitally, Utrecht University still accepts certified hard copies by post. Please note however that certified digital documents are the preferred method of verification. We therefore kindly ask you to attempt to send your documents digitally as described above first. A certified hard copy is a physical copy of a student’s degree certificate, academic transcript or other graduation document that carries an official stamp and signature in ink from your university or public notary. Note: we cannot accept documents from lawyers/attorneys.

You can send your certified hard copies to this address: International Student Admissions, Graduate Admission, Administration Building, Winthontlaan 30C, 3526 KV Utrecht, the Netherlands. If you decide to submit certified hard copies by post, please ensure that you send your documents well in advance of the submission deadline, as international postal services occasionally suffer from delays.

Alternatively, if you are already in the Netherlands or will be soon, you could bring your original documents to Student Services at Utrecht University. We can make certified copies for you (free of charge). Please consult the Student Services website for address information and opening times

Sworn Translations

Utrecht University accepts documents in English, Dutch, German, French and Spanish. Documents issued in one of these languages do not need to be translated.

If your documents are in any other language, you must submit official translations made by a sworn or certified translator. These translations must be submitted in addition to submitting certified copies of your original documents, as explained above.

What is a sworn translation?

A sworn translator is a professional officially authorized by a court or government body to provide legally valid translations. Their work must include their official stamp and signature.

How to submit your translations?

You can send your translations to us in one of the following ways:

Option 1 – Digital submission

• The translator must email the documents directly to admissiondocuments@uu.nl
  Emails cannot be forwarded by the applicant or any third party — they must come directly from the translator.
• Alternatively, you may submit a digitally signed document. This must include an electronic signature embedded in the PDF file itself. When opened in a standard PDF reader, the document should clearly show who signed it (often including their email address), when it was signed, and confirm that no changes have been made since signing.
• The email must come from the translator’s official email address, which must be verifiable (publicly visible) on their official website or government registry. 

Option 2 – By post

• Send the original translated documents by mail.
• The translations must include the official wet stamp and signature of the translator

Please note: We do not accept translations made by lawyers or public notaries. In case your country does not have sworn translators, a certified translator may perform the official translations. If applicable, a public notary can certify the signature/identity of the translator thereafter.

2. I have to send proof of my English Proficiency

If you had not yet taken an English test at the time of your application, or your scores were insufficient, you will need to send your new official score report or certificate with sufficient scores to receive unconditional admission.

How? You can upload your official report in OSIRIS Online Application.

3. I have to complete a course or pass a test

Based on the assessment of the Admissions Committee of your knowledge and previous education, you may be asked to complete a short course or pass a test before you can start the Master’s programme.

How? If this is the case, you will receive further information and instructions by email from the relevant Graduate School after you are conditionally admitted.