Fulfilling your Conditions for Admission

1. Check your conditional admission letter for which documents you need to provide.
2. IF you need to provide one or more of the documents below:

1. Check your conditional admission letter for which documents you need to provide.
2. IF you need to provide one or more of the documents below:

1. Check your conditional admission letter for which documents you need to provide.
2. IF you need to provide one or more of the documents below:

A certified digital document is an electronic copy of a degree certificate, academic transcript or other graduation document of which the content and authenticity can be securely verified online. Examples include PDFs which carry embedded digital signatures, e-certificates/transcripts, verifiable QR codes, or website links to a verification portal, among others.

1. Digital documents via Osiris Online Application:
If you can provide certified digital PDF documents, please log in to OSIRIS Online Application and submit them there. Make sure that your documents are certified digital documents – read definition above.

2. Digital documents via your university’s system / other  verification platform:
Digital documents can be submitted using an independent academic verification platform (i.e. Australia and New Zealand: MyEquals, Canada: Blockcerts, China: CHESSIC, United Kingdom: GradIntelligence, DigitaryCORE, United States: Parchment, National Student Clearing House) OR it can be sent using the secure electronic system/database of your university. The email id to be used is admissiondocuments@uu.nl.

Note: Utrecht University does not reach out to other universities directly for the purposes of document verification. It is the student's responsibility to arrange this with their institution. Furthermore, Utrecht University does not use paid services to verify credentials on the student's behalf.

3. Digital documents via email:
If your university doesn’t have digital certified documents, we can accept your documents as plain PDF files, provided that we receive those directly from your university from the official e-mail address of the registrar. This means we do not accept plain PDF files if these are sent from an unverifiable e-mail account. Please ask your university to send the required academic documents to admissiondocuments@uu.nl.

4. Certified hard copies:
If you are unable to submit your documents digitally, Utrecht University also accepts certified hard copies by post. Please note however that certified digital documents are the preferred method of verification. We therefore kindly ask you to attempt to send your documents digitally as described above first. A certified hard copy is a physical copy of a student’s degree certificate, academic transcript or other graduation document that carries an official stamp and signature in ink from your university or public notary. Note: we cannot accept documents from lawyers/attorneys.

You can send your certified hard copies to this address: International Student Admissions, Graduate Admission, Administration Building, Winthontlaan 30C, 3526 KV Utrecht, the Netherlands. If you decide to submit certified hard copies by post, please ensure that you send your documents well in advance of the submission deadline, as international postal services occasionally suffer from delays.

Alternatively, if you are already in the Netherlands or will be soon, you could bring your original documents to Student Services at Utrecht University. We can make certified copies for you (free of charge). Please consult the Student Services website for address information and opening times

A sworn translator is a professional officially authorized by a court or government body to provide legally valid translations. Their work must include their official stamp and signature.

Please note: We do not accept translations made by lawyers or public notaries. In case your country does not have sworn translators, a certified translator may perform the official translations. If applicable, a public notary can certify the signature/identity of the translator thereafter.

You can send your translations to us in one of the following ways:

Option 1 – Digital submission

• The translator must email the documents directly to admissiondocuments@uu.nl. Emails cannot be forwarded by the applicant or any third party — they must come from the translator’s official email address, which must be verifiable (publicly visible) on their official website or government registry. 
• Alternatively, you may submit a digitally signed document. This must include an electronic signature embedded in the PDF file itself. When opened in a standard PDF reader, the document should clearly show who signed it (often including their email address), when it was signed, and confirm that no changes have been made since signing.

Option 2 – By post

• Send the original translated documents by mail.
• The translations must include the official wet stamp and signature of the translator

Alternatively, if you are already in the Netherlands or will be soon, you could bring your translations to Student Services at Utrecht University. We can make certified copies for you (free of charge). Please consult the Student Services website for address information and opening times