A certified digital document is an electronic copy of a student’s degree certificate, academic transcript or other graduation document, the content and authenticity of which can be securely and reliably verified. The method of verification needs to follow the guidelines of the issuing university or institution.
There are different certification and verification methods used by higher education institutions around the world. In general, Utrecht University currently recognises and accepts certified digital documents in the following ways/formats:
- Documents shared or sent via the secure electronic system of the issuing university
- Documents shared or sent via a third-party electronic system or platform if this system/platform is clearly mentioned on the website of the issuing university
- Documents that include a verification code or verification link to be used on the website of the university to verify authenticity and content
- Documents that carry a digital certificate from the issuing university, and the digital certificate is issued by a third-party certificate authority
Please note that if the authenticity of your digital document needs to be verified on the website of the university, we are only able to do so if the instructions on the website are provided in one of the following languages: English, Dutch, French, German, Spanish.
If you are unsure whether your digital documents meet the above requirements, please feel free to submit them regardless. We will review all documents, and give you advice in case we are unable to accept them in their present form.
We may be able to accept documents that do not fall in one of the above four categories, however, we will first need to investigate whether your document meets our general standard for certified digital documents.
If you completed your higher education in one of the following countries, make sure to read the relevant section for any additional information and further guidelines.