Certified digital documents

A certified digital document is an electronic copy of a student’s degree certificate, academic transcript or other graduation document, the content and authenticity of which can be securely and reliably verified. The method of verification needs to follow the guidelines of the issuing university or institution.

There are different certification and verification methods used by higher education institutions around the world. In general, Utrecht University currently recognises and accepts certified digital documents in the following ways/formats:

  1. Documents shared or sent via the secure electronic system of the issuing university
  2. Documents shared or sent via a third-party electronic system or platform if this system/platform is clearly mentioned on the website of the issuing university
  3. Documents that include a verification code or verification link to be used on the website of the university to verify authenticity and content
  4. Documents that carry a digital certificate from the issuing university, and the digital certificate is issued by a third-party certificate authority

Please note that if the authenticity of your digital document needs to be verified on the website of the university, we are only able to do so if the instructions on the website are provided in one of the following languages: English, Dutch, French, German, Spanish.

If you are unsure whether your digital documents meet the above requirements, please feel free to submit them regardless. We will review all documents, and give you advice in case we are unable to accept them in their present form.

We may be able to accept documents that do not fall in one of the above four categories, however, we will first need to investigate whether your document meets our general standard for certified digital documents.

If you completed your higher education in one of the following countries, make sure to read the relevant section for any additional information and further guidelines.

Australia

We accept Australian degree certificates and transcripts shared through the My eQuals platform. Please upload the share link in a separate PDF with your online application, or email it to admissiondocuments@uu.nl with your student number in the subject line.

Austria

If you obtained your degree at Universität Wien, we can accept digital graduation documents if they were digitally signed by WU and their authenticity can be verified by uploading the document on the website of the university.

Belgium

If you obtained your degree at KU Leuven, we can accept digitally issued graduation statements and transcripts that include an online verification code.

Colombia

If you obtained your degree at a Colombian university, we accept digital graduation documents if they bear an official web-apostille from the Ministry of Foreign Affairs of Colombia.

Germany

We accept German degree certificates and transcripts if the authenticity and content of the document can be verified on the website of the issuing university. In most cases, the digitally issued document will include a verification code or a verification link with a password. If the verification only confirms that the document was issued by the university in question but does not display its content, that is not sufficient.

Ireland

If you obtained your degree at University College Dublin, we can accept your digital documents if they contain verification instructions and you have enabled verification of your documents through your SISWeb account.

If you obtained your degree at another institution in Ireland, we accept digital graduation documents shared with us through Digitary. Please use the email address admissiondocuments@uu.nl for Utrecht University and choose the longest possible time for the document to be available.

Italy

If you obtained your degree at the University of Bologna, we can accept a digital degree certificate and academic transcript if the document carries a valid digital stamp from the university.

New Zealand

We accept degree certificates and transcripts from New Zealand shared through the My eQuals platform. Please upload the share link in a separate PDF with your online application, or email it to admissiondocuments@uu.nl with your student number in the subject line.

Peru

If you obtained your degree at Pontificia Universidad Católica del Perú, we can accept your diploma and transcript in digital format if the document mentions that it can be verified on the website of the university.

Portugal

If you obtained your degree at Universidade de Coimbra, we can accept digital academic documents if they can be verified using the university’s Academic Document Authenticity Verification Service.

Spain

We accept electronic academic certificates from Spanish institutions if they can be verified on the institution’s website using a verification code.

At the moment, we are aware of the following universities that use this verification system: Universidad de la Laguna, Universitat Autónoma de Barcelona, Universidad de Las Palmas de Gran Canaria, Universitat de Barcelona

United Kingdom

If you obtained your degree at an institution in the United Kingdom, we recommend you share your Higher Education Achievement Report (HEAR) with us using a secure electronic system. Your HEAR is sufficient proof of both your diploma and transcript.

We accept electronic HEARs sent either through your university’s own electronic system or through a third party such as Digitary or GradIntelligence. Please use the email address admissiondocuments@uu.nl for Utrecht University and choose the longest possible time for the document to be available for verification.

United States

If you obtained your degree at an institution in the United States, we recommend you share your final transcript with us using a third-party electronic system such as National Student Clearing House, Parchment, TranscriptsNetwork or eSCRIP-SAFE. Documents that carry a digital certificate (blue ribbon) can be uploaded directly to OSIRIS Online Application, or you can send the document separately to admissiondocuments@uu.nl.

If your final transcript includes the full name of the degree you were awarded and the date of your graduation, we do not need to receive a copy of your diploma.