After you apply

After you’ve submitted your application, you will be able to track your progress in OSIRIS Online Application, as well as accept or decline any offers of admission.

Once we receive your application, the Admissions Office will first check your application file for completeness. If a document is missing or does not meet the required standards, we will let you know by email and you will be able to upload a new document in OSIRIS Online Application.

Once your application file is complete, we will evaluate your prior education credentials, then forward your file to the Admissions Committee of your chosen programme who will assess your eligibility.

You will receive an admissions decision directly from the Graduate School by email. If you applied for more than one programme, you will receive a separate decision for each.

Admissions decision

If your Master’s application is successful you will receive an official letter of acceptance from the relevant Graduate School. Make sure to read this letter, the accompanying email and any other attachments thoroughly.

If your offer is unconditional you are fully admitted and can officially enroll in the Master’s programme.

If your offer is conditional you will be admitted after fulfilling certain requirements. These requirements and your deadline to fulfill them are stated in your letter of conditional acceptance. If you fulfill all conditions before the specified deadline, you will receive a letter of unconditional acceptance and you can officially enroll in the programme.

A letter of conditional acceptance may contain one or more of the following conditions:

  1. I have to send certified copies of my diploma and transcript
  2. I have to send proof of my English proficiency
  3. I have to complete a course or pass a test
1. I have to send certified copies of my diploma and transcript

Although we are able to determine your eligibility based on digital documents, if you are admitted the authenticity of the documents you uploaded will need to be verified. In order for us to do so, we will ask you to send certified copies to the Admissions Office.

What is a certified copy? A certified copy is a copy of an official document (for example your degree certificate or transcript) that has on it an original stamp/seal or certificate from the issuing university, thereby proving that it is a genuine copy of the original. We can accept both physical (hard) copy and digital documents, as long as their authenticity can be verified.

Certified hard copy

The most common way to arrange a certified hard copy is by visiting the relevant department of your university (such as student services or the academic registry) with your original documents. You should ask them to make a photocopy of your original documents, and then to stamp and sign the photocopy. Please note, all documents you send to us become the
property of Utrecht University and will not be returned to you.

The certified photocopies can then be sent to us by post. Your letter of conditional admission will include the relevant sending instructions.

If you graduated in the United States or Canada, we can also accept an official copy of your transcript (printed on secure paper). For this document no additional certification is needed.

Certified digital document

Instead of certifying a photocopy, you can also submit a certified digital document. We can accept certified digital documents if they:

  1. Satisfy the certification guidelines of the issuing university.
  2. Can be verified electronically on the website of the issuing university, a document verification platform, or by means of a digital certificate.
2. I have to send proof of my English proficiency

If you had not yet done an English test at the time of your application, or your scores were insufficient, you will need to send us your new official score report or certificate with sufficient scores in order to receive unconditional admission.

  English proficiency test  

Proof you need to send

  IELTS  Scan of your official score report
  TOEFL iBT  Test taker's score AND request ETS to send your results to Utrecht University
  Cambridge C1 and C2  Scan of your certificate or statement of results, your Candidate's ID number and secret number 
  ECPE  Scan of your certificate

 

3. I have to complete a course or pass a test

Based on the assessment of the Admissions Committee of your knowledge and previous education, you may be asked to complete a short course or pass a test before you can start the Master’s programme. If this is the case, you will receive further information and instructions directly from the relevant Graduate School after you are conditionally admitted.

Accepting your offer

When you receive a letter of admission, you will also be asked to accept the offer of (conditional) admission. By accepting the offer, you can reserve your place in the Master’s programme. You can already accept the offer, even if you have yet to fulfill the conditions of admission.

We recommend that you accept the offer as soon as possible to make sure that you receive all relevant communication from us that will guide you through the process of enrolment.

Applying for a visa and/or residence permit

If you need to have a visa and/or residence permit in order to study in the Netherlands, our Visa Office will contact you directly after you accepted your offer. You will receive detailed information about how to submit your application, which documents you need to arrange, as well as payment instructions for the visa/residence permit and tuition fees.

Practical matters

After receiving an offer of admission, you will also start receiving more information about practical matters that need to be arranged before your arrival in Utrecht. This will include information about finding housing, paying your tuition fees, course registration, as well as the orientation programme.

You can already read briefly about many of these topics on our Information for International Students page.