1. I have to send certified copies of my diploma and transcript
Although we are able to determine your eligibility based on digital documents, if you are admitted the authenticity of the documents you uploaded will need to be verified. In order for us to do so, we will ask you to send certified copies to International Student Admissions.
What is a certified copy? A certified copy is a copy of an official document (for example your degree certificate or transcript) that has on it an original stamp/seal or certificate from the issuing university, thereby proving that it is a genuine copy of the original. We can accept both physical (hard) copy and digital documents, as long as their authenticity can be verified.
Certified hard copy
The most common way to arrange a certified hard copy is by visiting the relevant department of your university (such as student services or the academic registry) with your original documents. You should ask them to make a photocopy of your original documents, and then to stamp and sign the photocopy. Please note, all documents you send to us become the
property of Utrecht University and will not be returned to you.
The certified photocopies can then be sent to us by post. Your letter of conditional admission will include the relevant sending instructions.
If you graduated in the United States or Canada, we can also accept an official copy of your transcript (printed on secure paper). For this document no additional certification is needed.
Certified digital document
Instead of certifying a photocopy, you can also submit a certified digital document. We can accept certified digital documents if they:
- Satisfy the certification guidelines of the issuing university.
- Can be verified electronically on the website of the issuing university, a document verification platform, or by means of a digital certificate.