After You Apply
Have you been admitted or would you like to know what to expect if you are? The following information provides details on important tasks, processes, dates and deadlines to keep in mind and use to prepare for your next steps in the University College Admissions process.
After you’ve submitted your application, you will be able to track your progress in OSIRIS Online Application, as well as accept or decline any offers of admission.
Once we receive your application, the Admissions Office will first check your application file for completeness as noted in the selection procedure. If a document is missing or does not meet the required standards, we will let you know by email and you will be able to upload a new document in OSIRIS Online Application. Once your application file is complete, you will make your way through the selection procedure. You will then receive an admissions decision by e-mail.
If you have been admitted, please refer to the information provided in the list below to see what you can expect and how to start preparing for your enrolment and arrival at University College Utrecht.
If you have been selected for reconsideration, please refer to the information provided in your email.
If you have been waitlisted, please refer to our Waitlist FAQ webpage.
If you are not admitted, you unfortunately will receive a letter of rejection. It is possible to re-apply for the next academic year, but you will need to provide new information regarding your academic background or other relevant experience. Without this information, your application will not be considered.
Accepting the offer
To secure your place in our programme, please accept your offer of admission in Osiris Online Application, and pay the €350 non-refundable deposit by the deadline specified in your offer letter. Once you register and start living on campus, the deposit will be used as your housing deposit.
In order to fulfil your offer conditions, UCU must confirm the receipt of your diploma documents. Please follow the instructions in your offer letter and the attached information sheet. You should send us your diploma document via mail or authorize us to verify your results online (for IB only). VWO diplomas are automatically confirmed via Studielink.
We recognize that the issuing of diplomas has been delayed for some of you due to the corona crisis: if your diploma documents have not been issued by the deadline, please let us know as soon as possible. You may only submit them at a later date in consultation with the Admissions Office.
UCU reserves the right to withdraw the conditional offer if the exam results/diplomas submitted with your application change or have not been successfully achieved.
Part of accepting the offer is paying the €350 non-refundable deposit by the deadline specified in your award letter.
To pay the deposit, follow the provided link and complete the payment. Near the end of the payment process you will be asked to continue as a guest or create an account, both are acceptable.
Please note that after paying the deposit, it can take up to three business days to receive confirmation of your deposit payment. You will receive confirmation with an email. After three business days, if you do not receive confirmation that your deposit was received, please email the Admissions Office with your proof of payment attached.
Although we are able to determine your eligibility based on digital documents, if you are admitted the authenticity of the documents you uploaded will need to be verified. In order for us to do so, we will ask you to send certified copies to the Admissions Office.
What is a certified copy? A certified copy is a copy of an official document (for example your degree certificate or transcript) that has on it an original stamp/seal or certificate from the issuing school, thereby proving that it is a genuine copy of the original. We can accept both physical (hard) copy and digital documents, as long as their authenticity can be verified.
The most common way to arrange a certified hard copy is by visiting your school with your original documents. You should ask them to make a photocopy of your original documents, and then to stamp and sign the photocopy using the official school stamp.
The certified photocopies can then be sent to us by post. Your letter of conditional admission will include the relevant sending instructions. Please note, all documents you send to us become the property of Utrecht University and will not be returned to you. If your diploma certificates and transcripts are not in English, Dutch, French, German or Spanish, you also need to send a the hard-copy translation made by a sworn translator.
For more information, please refer to the information sheet for certified copies that was sent with your offer letter.
Tuition fees are paid to the Utrecht University Central Student Administration (CSA) via Studielink. Campus fees are paid directly to University College Utrecht. This means that tuition fee payments and campus fee payments are processed by different offices and have to be transferred to different bank accounts.
- NON-EEA: NON-EEA students will receive an invoice for the tuition fees as part of the visa/residence permit application by 15 June (read more).
- EEA: For EEA students, the CSA will send you an email with tuition fee payment instructions between June-August.
Pay the deposit. Click here to make an online deposit payment by creditcard.
For questions about Utrecht University tuition fees, please refer to firstname.lastname@example.org. Make sure to mention your student number and that you are an incoming University College Utrecht student.
If you require a visa and residence permit, you will be contacted by the UU Visa Office. Make sure to check your email regularly. Your visa/residence permit application will only be started and processed once your visa and tuition fees are paid. Please read carefully through the entry visa/residence permit website for more information and contact the UU Visa Office for specific questions about the visa application process if necessary.
15 March 2023: Deadline to accept offer for early round applicants
15 April 2023: Deadline to accept offer for regular round applicants
15 June 2023: Deadline to complete Visa application (if applicable)
31 July 2023: Deadline to submit all certified hardcopies
21 August 2023: Introduction Week
28 August 2023: Classes begin
What are the implications of the coronavirus pandemic on the application process?
- University College Utrecht is actively monitoring the consequences of coronavirus measures for applicants. We will be reviewing the implications of cancellation of final exams for our admissions policy as and if they occur. The information below will be updated regularly.
I sent my hard copies, but I have not received any reply. Did you receive my documents?
- In accordance with the guidelines of the Dutch government, we will be working hybrid until further notice. This may unfortunately lead to slower processing of received documents in hard copy. Regardless of this delay, we do advise you to send us the required documents as instructed in your letter of conditional admission. They will be stored securely and we will confirm their arrival as soon as possible.
Can I request a deferral of my acceptance?
- Deferrals can only be considered in exceptional and unforeseen circumstances. If you wish to delay the start of your studies, you will be required to re-apply and provide new information regarding your academic background and other relevant experience.
What happens if I am unable to start my studies due to travel restrictions or other reasons? Will I suffer financial consequences?
You can cancel your application any time even if you have previously accepted the offer of admission in OSIRIS Online Application. If you cancel before 1 September 2023, you will also be reimbursed for any tuition fees already paid. Please note that the deposit is non-refundable. However, if you choose to not take up your place in September, and re-submit your application for a future start date (September 2024), you will not have to pay this deposit again. There is currently no refund of the visa/residence permit application fee once the application has been submitted to the IND.