Information for Newly Admitted Students
Have you been admitted to University College Utrecht? Congratulations, and welcome! Your next steps:
- Pay the deposit. Click here to make an online deposit payment by creditcard.
Coronavirus - Additional Information for Newly Admitted Degree Students
University College Utrecht is actively monitoring the consequences of coronavirus measures for applicants. We will be reviewing the implications of cancellation of final exams for our admissions policy as and if they happen. The information below will be updated regularly.
Students will receive arrival information soon. For now if you would like more information about the current status on campus, please refer to the Corona Related Information webpage.
In accordance with the guidelines of the Dutch government, we will be working remotely until further notice. This will unfortunately lead to slower processing of received documents in hard copy.
Regardless of this delay, we do advise you to send us the required documents as instructed in your letter of conditional admission. They will be stored securely and we will confirm their arrival as soon as possible.
As the deadline for us to receive the certified copies is 31 July 2020, we suggest you wait and keep in touch with your school about when they can make the certified copies for you. In case your school will not be able to open in time, we can also accept certified copies made by a public notary.
There may be a possibility to bring your original documents in person to the Admissions Office after arrival. This will depend on national and university safety regulations at the time. For now, if you are able to we suggest you send us certified hard copies following the instructions in your offer letter.
Deferrals can only be considered in exceptional circumstances. At this point, we are optimistic that many of our offer holders will be able to take their place at University College Utrecht this fall. If you have concerns about your arrival in Utrecht due to visa issues or travel restrictions, we will liaise closely with you over the summer to determine your ability to travel, and whether online courses and/or an official deferral can be a fitting solution in your case.
A deferral may also be an option if you are not able to obtain your diploma in time due to the circumstances in your country. If it is likely you will not be able to graduate and/or receive your diploma before September 2020, please contact us at email@example.com.
If the above does not apply to you, you are welcome to re-apply in a later application round. You may need to provide updated information regarding your academic background and other relevant experience. Your application will be processed on a priority basis, and in case you have already paid the deposit, the amount will be transferred to the future start date.
If you are able to graduate and will receive your diploma despite the cancellation of the exam session, this event will not have an impact on your eligibility. Therefore as long as you meet the conditions in your letter of admission (in a timely manner), you can be unconditionally admitted.
If you will not receive the diploma stated in your offer letter, please contact us via firstname.lastname@example.org for advice. Alternative end qualifications will be subject to the assessment by the Admissions Office.
The visa and/or residence permit application process continues as normal. The Visa Office is now working on reviewing all submitted applications and sending them to the IND (Immigration and Naturalisation Service). They will then notify you by email once the IND has informed them of a decision on your application.
There remains much uncertainty about the availability of Dutch embassies and consulates, as well as travel restrictions to the Netherlands. The Visa Office is monitoring the situation, and they will let you know of any necessary precautions.
In the meantime, you can find more information on the following pages.
FAQ for prospective students that need a visa and/or residence permit for study (note: the other information on this page does not apply to prospective UCU students)
You can cancel your application any time even if you have previously accepted the offer of admission in OSIRIS Online Application. If you cancel before 1 September 2020, you will also be reimbursed for any tuition fees already paid.
Please note that the deposit is non-refundable. However, if you choose to not take up your place in September, and re-submit your application for a future start date (February 2021, or September 2021), you will not have to pay this deposit again.
There is currently no refund of the visa/residence permit application fee once the application has been submitted to the IND.
The move-in period has not yet been determined for Spring 2021 students.
More specific information about the move-in procedure (including detailed safety measures) will be sent to you in due time.
IMPORTANT! We strongly advise all non-EU/EEA students not to book any flights until you are certain you are allowed to travel. This means:
- If you need an MVV entry visa to travel to the Netherlands, you have received this visa in your passport
- If you do not need an MVV entry visa, you have received a positive decision on your residence permit application and there are no travel restrictions for the Netherlands from your country
Do you have a general question about the coronavirus? Please call the National Institute for Public Health and the Environment information (RIVM) on 0800-1351*. Do you have a question specifically about Utrecht University? Then please send an e-mail to email@example.com.
*The tape you hear when you call the phone number is in Dutch. If you hold the line, you will be connected to an employee. They are often able to speak English.