UCU is an international college, and part of Utrecht University. The organizational structure is as follows:
- The Dean has the overall responsibility for UCU, develops strategy and educational policy, and maintains internal and external contacts.
- The Dean, the Director of Education, the Managing Director and the student assessor jointly act as the UCU Management Team, chaired by the Dean and supported on strategic issues by a policy advisor.
- The Director of Education – together with the Heads of Department – has a delegated responsibility for the academic program, admissions decisions and management of UCU faculty.
- The Managing Director is responsible for management of facilitating staff, support to educational staff, supervision of administrative processes, and the facilitation and execution of UCU policies. The main task areas are: (international) recruitment, communication and PR, alumni affairs, admissions processes, registration and curriculum management, career development, student life affairs, campus facilities, finance, HR and secretarial support.
- Heads of Departments have a delegated responsibility for the academic program within their departments.
- The Board comprises the Dean, the DoE, the MD, the Heads and the Head Tutor, the student-assessor and is responsible for policy development, for the finances, and for monitoring the performance of the organization. The Board is chaired by the Dean.
- The Board of Studies comprises the DoE, the Heads, the Director of Faculty Development, a member of the Tutor team, a student (non-UCU Council member of ASC) and a member of the academic staff. It has a delegated responsibility for the content of the curriculum.
- The Exam Board is the body that assesses, in an objective and expert manner, whether a student satisfies the requirements set in the teaching and examinations regulations in relation to the knowledge, insight and skills necessary to obtain a degree. It is also responsible for the conduct of examinations and assessment and has the task to guarantee the quality of assessment.
The Assessment Committee works closely together with the Exam Board and thoroughly monitors the educational content (tracks and theses) within the program. It is charged to provide recommendations to the Board on matters related to the assessment of student development programs.
Students will usually need to get approval in advance from the Exam Board for any deviation or exception from the regular study program. The Exam Board also handles cases of fraud or plagiarism committed by students.Members of the Exam Board and Assessment Committee are senior members of UCUs faculty and they represent the three departments.
The core activity of UCU is education, which takes place within and in cooperation between its three departments: Humanities, Sciences and Social Sciences.
- Each Head of Department is responsible for the academic program within her/his department. The Head of Department organizes the variety and the coherence of course offering and tracks, the quality control of teaching and of the educational process, the quality control of the exit level in the fields within the department, student and faculty participation in ongoing departmental concerns, and the academic advice to students within the department.
- The Heads of Department are assisted by UCU Fellows, who are appointed by the Dean in specific disciplines. Fellows play an important role in curriculum development. They also act as a liaison with UU faculties and graduate programs, and as academic advisors to the students within a specific discipline or field.
- The senior tutor has delegated responsibility for the functioning and coordination of the tutorial system at UC. The senior tutor prepares and chairs tutorial board meetings, manages the group of tutors, and makes sure that all tutorial tasks are properly allocated.
The Dutch Law on Higher education prescribes participation of student and personnel representatives in governance with the purpose of safeguarding their respective interests in decision making:
- The University College Utrecht Council is the body that safeguards participation of staff and faculty and students in UCU governance. It fulfills the joint tasks that are attributed by Dutch law to the “Opleidingscommisie” (Degree Program Committee) and “Faculteitsraad” (Faculty Council). The UCU Council monitors the curriculum through periodic review to see that as a whole it conforms to the Academic Rules and Regulations.
- The UCU Council has 8 members, 4 of them elected from and by UCU staff and faculty and an equal number from and by UCU students as required by Dutch Law. The students of the Council are united with the Student Assessor and a sixth member (the secretary) in the Academic Student Council (ASC).
- The UCU Council advises the Dean on all governmental issues regarding UCU and on the interests of UCU personnel. This body must be consulted yearly prior to decisions by the Dean on curriculum, academic rules and procedures, and budget for education.