Invoicing
From 1 January 2026, Utrecht University will only process electronic invoices sent through Peppol from all suppliers in Europe. Invoices sent to us by post or email will no longer be processed.
For suppliers located outside Europe and natural persons without a Chamber of Commerce/VAT number, nothing will change (e-invoicing is not mandatory for these groups); they can continue to invoice in the same way. For more information about this, please contact your contact person at UU.
Methods for generating e-invoices and then sending them trough Peppol
via your own accounting software or ERP system
via an administration or accountancy firm
via the UU Invoice Portal (eConnect)
If you have access to Peppol, you can find Utrecht University in the Peppol Directory using our Chamber of Commerce number 30275924 or Participant ID 0106:30275924.
Via an administration or accountancy firm
Do you invoice via an administrative or accounting firm? Ask whether they are connected to Peppol and whether they have the ability to send e-invoices.
Via the UU Invoice Portal
For this transition, UU has developed the UU Invoice Portal in collaboration with eConnect. This allows suppliers who are not (yet) connected to Peppol or who are unable to link their software to create (or upload XML) and send e-invoices free of charge*.
* To activate an organisation and registrate it with the Peppol network, eConnect sometimes charges a one-off verification fee (depending on the country).
FAQ
Contact
If you have any questions regarding the information on this page, please contact infocrediteuren@uu.nl.
Invoice requirements
| Your full name and adress details | Enter your full name (including initials) and adress details. If the case concerns employment, you must also state your date of birth and citizen service number (BSN). This information is required for the purposes of the so-called “Amounts paid to external parties". | |||||||||
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| The official address of Utrecht University | Utrecht University's invoice address is: The invoice must be addressed to Utrecht University. | |||||||||
| Invoice/receipt date | The date the invoice was issued. | |||||||||
| invoice/receipt number | A unique sequence number. | |||||||||
| Description | A description of the goods or services you provided. | |||||||||
| Numbers | The number of goods or services provided. | |||||||||
| Delivery date | The date on which the goods or services were delivered, or the date of an advance payment. | |||||||||
| Amount | The amount you charge, excluding VAT. Do you supply services with different VAT rates? Then state the separate amounts. In addition, include the unit price (if applicable). | |||||||||
| VAT reverse charged (not applicable to a natural person) | VAT reverse charged is the legal obligation to state Utrecht University's VAT number (NL0017.98.650.B.01) when VAT is reversed by foreign suppliers. | |||||||||
| Bank account number - Natural person |
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| Bank account number - Suppliers outside Europe (Non SEPA) |
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| Reference Utrecht University | Please enter only the 10-digit SAP order number (PO number) or WBS element you have received. If you do not have this, you can request it from your contact person.
If the reference number is not entered correctly, the invoice cannot be processed. |
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