Invoicing

This page contains all the information for suppliers who invoice Utrecht University.

New invoicing procedure for all suppliers in Europe

From 1 January 2026, Utrecht University will only process electronic invoices sent through Peppol from all suppliers in Europe. Invoices sent to us by post or email will no longer be processed.

For suppliers located outside Europe and natural persons without a Chamber of Commerce/VAT number, nothing will change (e-invoicing is not mandatory for these groups); they can continue to invoice in the same way. For more information about this, please contact your contact person at UU.

Methods for generating e-invoices and then sending them trough Peppol

If you have access to Peppol, you can find Utrecht University in the Peppol Directory using our Chamber of Commerce number 30275924 or Participant ID 0106:30275924.

Via your own accounting package/ERP system and connection to Peppol

Are you able to invoice via your own accounting package or ERP system and are you connected to Peppol? If so, we would appreciate receiving your invoices in this way. 

Peppol site: Connecting to Peppol via an ERP or accounting package

Via an administration or accountancy firm

Do you invoice via an administrative or accounting firm? Ask whether they are connected to Peppol and whether they have the ability to send e-invoices.

Via the UU Invoice Portal

For this transition, UU has developed the UU Invoice Portal in collaboration with eConnect. This allows suppliers who are not (yet) connected to Peppol or who are unable to link their software to create (or upload XML) and send e-invoices free of charge. You can create a free account with eConnect for this purpose.

UU Invoice Portal (eConnect)

FAQ

Contact

If you have any questions regarding the information on this page, please contact infocrediteuren@uu.nl.

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