Bookings

Before submitting a booking request, please check that your session meets Playground’s criteria. Only the Event & Education Space and Workshop Room can be booked. See our venue page for more information about the rooms.

Booking criteria

Who can book?

Any UU student or staff member can request a booking. Your session must:

  • be open to UU students 
  • support student learning, development, or entrepreneurial thinking

 Staff-only meetings and activities that do not involve students cannot be hosted at Playground.

What can be booked?

We welcome educational and student-focused activities with an entrepreneurial approach or topic focus, from innovative teaching to student-led activities and sessions on entrepreneurship and skills. Think a flipped classroom built around a real-world challenge, a student-led networking event, or a workshop on prototyping.

We especially welcome sessions that encourage students to exchange knowledge, explore ideas, and put them into practice.

Not sure whether your session fits? Email playground@uu.nl, we’re happy to think along.

When should I book?

Playground can fill up quickly, so we recommend submitting your request as early as possible. While bookings are handled on a first-come, first-served basis, we prioritise sessions with a clear entrepreneurial focus and balanced use across faculties.

Note: Playground is normally closed during the summer, but rooms could be available on request.

Booking Procedure

Ready to book? Please send a calendar invite to playground@uu.nl with the following information:

  • Faculty:
  • Course name and (code)/ Event name: e.g. Bio Inspired Design Challenge (B-MBIBIDC)/  Equity, Diversity and Inclusion Symposium
  • Date and time: Please include 15 minutes before the session for setup and handover. 
  • Expected number of attendees:
  • Room(s) requested: Please select one: Event & Education Space/ Workshop Room/ Both
  • Brief description of the session:
  • Host details: Name, email, phone number
  • Is the session open to other students using Playground? Yes/No

Note: Each course can have a maximum of four sessions at Playground. Please submit each session as a separate request.

Booking Confirmation

We’ll review your request and aim to respond within 48 hours.

Your request may be:

  • Confirmed; 
  • Tentative, with alternative options if your preferred slot is unavailable; 
  • Declined, if it does not meet the booking criteria, your course has already reached four sessions, or we cannot find a suitable time.

Your booking is only confirmed once both parties have accepted the calendar invite. We’ll send you a reminder the week before your session. To cancel, simply decline the calendar invite.

During Your Session

Reception & access

Reception and Playground support are available 8 AM–5 PM, Monday to Friday, excluding public holidays and summer and winter breaks. For setup support, please arrive by 4:45 PM.

Sessions can continue after 5 PM. Note: The main entrance to Playground locks at 5 PM; we’ll provide instructions for access and locking up before your session. All sessions must end by 8 PM.

Available at Playground

  • Coffee & tea: Free from the machine. 
  • Kitchenware: Tableware and cutlery are available. Please load used items into the dishwasher. 
  • Photography: We can help with small photography requests. 
  • Catering: Please arrange catering separately through Eurest. 

After Your Session

Please leave the space tidy:

  • Return tables, chairs, and other furniture to their original positions. 
  • Clean the whiteboards and blackboards. 
  • Put used mugs, plates, and cutlery in the dishwasher. 
  • Leave catering tableware in the foyer, unwashed, and separate for the catering team to collect. 
     

See You Soon!

For any questions, please email playground@uu.nl.