Reserved housing for international PhDs

You can register an account up to 4 months prior to your arrival. As of the first working day of the month your registration is reviewed by Utrecht University. If your registration is correct after review by UU you will receive an automated e-mail about your approval and you can submit a reservation request on first come first served basis. Below you can find an overview of when you can register. Due to limited availability we advise you not to postpone your registration to a later date or month. 


 

• Start rental period 1 November 2022
  Registration possible: 1 July 2022 onwards
  For review by UU as of: Friday 1 July 2022
   
• Start rental period 1 December 2022
  Registration possible: 1 August 2022 onwards
  For review by UU as of: Monday 1 August 2022
   
• Start rental period 1 January 2023
  Registration possible: 1 September 2022 onwards
  For review by UU as of: Thursday 1 September 2022
   
• Start rental period 1 February 2023
  Registration possible: 1 October 2022 onwards
  For review by UU as of: Monday 3 October 2022
   
• Start rental period 1 March 2023
  Registration possible: 1 November 2022 onwards
  For review by UU as of: Tuesday 1 November 2022
   
• Start rental period 1 April 2023
  Registration possible: 1 December 2022 onwards
  For review by UU as of: Thursday 1 December 2022
   
• Start rental period 1 May 2023
  Registration possible: 1 January 2023 onwards
  For review by UU as of: Monday 2 January 2023

Average rent for international PhDs

Average rental prices are roughly between 950 and 1170 for a self-contained studio or apartment including facilities. Please note that due to an increase of energy costs, the total rent amount per month is higher than previous years. For information about your rent, please contact SSH Short Stay directly: info@sshxl.nl. 
Note that for tenancy agreements for a rental period of 6 months or shorter an added one off 9% Tax Fee is charged over the combined rent. For the accommodations on the "Kriekenpitplein" the cleaning costs are included in the rent. For the other accommodation these costs are charged separately. 

Rental periods

SSH Short Stay accommodation can be rented for a minimum of one calendar month, and a maximum of one year. You can terminate the rental contract on the first day of the month, subject to a notice period of one calendar month.

Locations

All accommodation is situated within travelling distance from the various university locations: on Utrecht Science Park, in the nearby community Zeist, and on the International Campus Utrecht.

Extended stay

The maximum length of rent via SSH Short Stay is 12 months. If you reserved accommodation for a shorter period than 12 months it may be possible to apply for an extended stay in very rare occasions, taking in acount the following conditions:
 

• It is not possible to extend your stay in the current accommodation you rent. This means that extending your stay via SSH Short Stay involves a new tenancy agreement and moving house.
• An extended stay is only possible depending on availability. For this, the general dates and instructions on when to register and reserve accommodation still apply. This means that you can submit a new reservation request up to 4 months prior to the start of a new rental period on first come first served basis.
• The added period of stay of your old and new rental agreement cannot exceed one year.
• With each extension a reservation fee of 81 euros, 9% VAT and cleaning costs are charged. 

1. Visit the SSH website for the application form. Registration is free of charge
2. Fill out the webform. Select the correct faculty combined with “International PhD’s”.  For type of resident, select “UU PhD Candidates” regardless if you hold an employment contract or if you are -temporarily- affiliated through a hospitality agreement
3. Your registration will be reviewed by the UU International Service Desk
4. If your registration is correct it will be approved and you can submit a reservation request for your registered time frame via the rent offers page
5. If you actually reserve accommodation, you pay a non-refundable down payment of one (first) month’s rent, the one-off cleaning costs and the reservation fee of 77,50 euros

Registration not approved?
When your registration is under review by the UU International Service Desk they may determine that your registration is incorrect, incomplete or that you are not eligible. If this is the case you would receive an automated message by SSH Short Stay with the reason why your registration is not approved. Please read the reason or further instructions carefully and if you have any questions on how to proceed kindly contact the ISD.

No availability?
It is possible that there is no availability within your registered time frame. You can then consider a later arrival, searching on your own, or booking temporary accommodation such as a hotel or hostel at first. Please log out and leave the date fields blank to view any offers available for other months. You can then view the available time frame if you select “more information” after clicking on the offer. If you prefer to change your registered time frame to match an offer, kindly contact the International Service Desk.

Are you under 28, and will you stay for longer than a year?
Then we recommend you to also apply for SSH unfurnished Long Stay accommodation. This can help you find accommodation after the first year. Follow this link to our student website for more information and how to apply.