Sharing copyrighted material with students

1. Is a link to the journal article available? Then always share the link only and mention the source. This is the fastest and easiest way to share.
2. No link to the journal article available? Check if there may be an alternative source you can link to, for instance to a repository. The library is happy to help you with this.
3. Is it not possible to share a link? Check if the library has entered into agreements with the publisher on sharing digital articles. In that case you may share the journal article on Brightspace. Always state: “Reuse permitted according to agreement with publisher.”
4. If these options do not apply, please use the Easy Access Agreement. This agreement involves permission to share the journal article under the following conditions:
   • You share a maximum of 40 pages and a maximum of 20% of the original journal edition. This means you should know the number of pages of the journal the article is published in. For instance, does the edition have 150 pages? Then you can share a maximum of 30 pages. It makes no difference  if the journal is part of the library collection.
   • Would you like to share more than 40 pages or more than 20% of the edition? In that case, you need to ask the copyright contact person of your faculty for permission This is because the university has to pay additional costs.
   • You always mention the source.

1. Is a link to the book (chapter) available, for instance in the case of an (open access) e-book? Then always share the link only and mention the source. This is the fastest and easiest way to share. Please note that for some closed e-books only a limited  number of users can read the book simultaneously. For closed e-books, please contact your subject specialist for advice.
2. No link to the book or chapter available? Check if there may be an alternative source you can link to, for instance to a repository. The library is happy to help you with this.
3. Is it not possible to share a link? Check if the library has entered into agreements with the publisher on sharing e-books. In that case you may share the book or chapter on Brightspace. Always state: “Reuse permitted according to agreement with publisher.”
4. It may be possible to buy the book through the library. Please contact the subject specialist of your discipline.
5. If these options do not apply, please use the Easy Access Agreement. This agreement involves permission to share parts of the book or chapter under the following conditions:
   • You share a maximum of 40 pages and a maximum of 20% of the original book. For instance, does the publication have 150 pages? Then you can share a maximum of 30 pages. It makes no difference if the book is part of the library collection.
   • Would you like to share more than 40 pages or more than 20% of the book? In that case, you need to ask the copyright contact person of your faculty for permission This is because the university has to pay additional costs.
   • Always mention the source.

1. Is a link to the newspaper article available? Then always share the link only and mention the source. This is the fastest and easiest way to share. For instance, you could include a link to the article via Nexis Uni. The library is happy to help you with this.
2. No link available? Please use the Easy Access Agreement. This agreement involves permission to share the newspaper article under the following conditions:
   • You share a maximum of 40 pages and a maximum of 20% of the original newspaper edition. For instance, does the edition have 150 pages? Then you can share a maximum of 30 pages. It makes no difference if the newspaper is part of the library collection.
   • Would you like to share more than 40 pages or more than 20% of the edition? In that case, you need to ask the copyright contact person of your faculty for permission This is because the university has to pay additional costs.
   • Always mention the source.

1. Is a link available? Then always share the link only and mention the source. This is the fastest and easiest way to share.
2. Is it not possible to share a link? Please use the Easy Access Agreement. This agreement involves permission to share the publication under the following conditions:
   • You share a maximum of 40 pages and a maximum of 20% of the original publication. It makes no difference how many stanzas, refrains, staffs, rules and/or words are used: the number of pages is leading. For instance, would you like to share part of a full publication consisting of 150 pages, you may only share 30 pages. It makes no difference if the material is part of the library collection.
   • Would you like to share more than 40 pages or more than 20% of the publication? In that case, you need to ask the copyright contact person of your faculty for permission This is because the university has to pay additional costs.
   • Always mention the source.

1. Check if the library has entered into agreements with the publisher on sharing images in teaching materials such as PDFs or PowerPoints. If this is the case, you may share the journal article on BlackBoard. Always state: “ Reuse permitted according to agreement with publisher”.
2. No agreement with the publisher? you can share images under the following conditions:
   • Always mention the source of the image you are using.
   • You may only share images as support of your teaching, not as embellishment.
   • You share a maximum of 25 images from one work (for instance, a book).
   • You share a maximum of 10 works by the same creator.

As long as you meet these conditions, there is no maximum to the number of images you are allowed to share. Read more about sharing (audio)visual material.