Researchers and research support staff

There is still a lot to learn about the effective, safe, and responsible use of GenAI in research and research support. Technology as well as laws and guidelines are evolving rapidly. Guidelines will therefore continuously need to be updated based on the latest developments, and new knowledge will have to be shared within our Utrecht University community.

This will allow us to make the most of the technology’s potential while adhering to policies and regulations (as well as values) on international, national and local levels. By doing so, we will ensure that we contribute significantly to the ethical, and effective integration and development of GenAI in our work at Utrecht University.

Guiding Principles

  1. Human accountability and human oversight: Always remain the ‘human in the loop’ when working with GenAI. Ensure content generated by AI is factually accurate.
  2. Data protection and security: Familiarise yourself with the UU data security policies and know how to find expert help on data security in the organisation.
  3. Transparency; show and tell: Proactively learn about the benefits and dangers of the GenAI tools you use or provide, and proactively communicate how you used it.
  4. Diversity, non-discrimination and fairness: Be aware of bias in GenAI data and output. Make sure output is in line with the UU values regarding Equality, Diversity and Inclusion.
  5. Environmental and societal well-being: Whenever possible, choose GenAI tools and instruments designed with climate and social considerations in mind. Do not use GenAI if your purpose can be achieved as effectively by other means not involving the use of GenAI.