Pilot measurement of use educational spaces

For a variety of purposes, Utrecht University requires insight into the use of its teaching areas. This information can contribute to optimising the scheduling processes, for instance, or serve as input regarding quantitative and qualitative real estate issues. It will also enable real time insight into availability and make it possible to coordinate the deployment of cleaning and maintenance to the observed intensity of use.

Within the UU programme ‘Smart bUUildings’, various pilots aimed at automatically measuring the usage of areas are being conducted. These pilots involve exploratory studies into the different technological measurement methods available for potential deployment within the UU, bearing in mind that such a method would need to be efficient, appropriately reliable and in keeping with the applicable privacy regulations.

Purpose of the pilot
In addition to collecting knowledge and experience on the technological measurement methods in question, this pilot has the specific objective of obtaining real-time insight into the use of teaching areas, with a high degree of accuracy.

Management of the pilot
The pilot is part of the UU programme known as ‘Smart bUUildings’. Representatives from the education contingent of the Faculties of Science, Geosciences and Social & Behavioural Sciences and the staff departments Information and Technology Services (ITS), the Facilities Service Centre (FSC) and Real Estate and Campus (V&C).

The pilot is being conducted by TwiQel. The founders of this company have a background in research with the University of Twente and Saxion University of Applied Sciences, as well as expertise in the fields of sensor technology and educational logistics.

Pilot meting onderwijsruimten sensor

What will be measured and where, how and when?

Privacy and data
The starting point for the pilot is that only necessary information will be collected and that there must be a legitimate interest for doing so.

To substantiate the necessity and methodology of the pilot, a DPIA (Data Protection Impact

Assessment) has been drafted. In the DPIA, the intended methodology of the pilot has been analysed and the privacy risks identified. The methodology of the pilot was designed in consultation with the UU Data Protection Officer.

As previously stated, the sensors with active infrared use visual material to count the number of people in a given space. The visual material is immediately converted into data inside the sensors. The sensor does not transmit the images in any way and stores them for no more than few seconds.

The sensors with passive infrared do not make use of imagery.

Questions, comments or objections
If you have questions, comments or objections in connection with this pilot, please do not hesitate to get in touch with the Real Estate and Campus Communications Office at CommunicatieVenC@uu.nl. They will be happy to help.