Certified digital documents
If you wish to apply for a master’s programme, you will have to send proof of your bachelor’s degree. You can find more information about how to submit your certified documents on this page.
What is a certified digital document?
A certified digital document is an electronic copy of a student’s degree certificate, academic transcript or other graduation document of which the content and authenticity can be securely verified online.
How can I submit my certified documents?
Utrecht University accepts certified digital documents in the following forms:
- Documents shared using the secure electronic system/database of your university.
- Documents shared using an independent academic verification platform (i.e. Australia and New Zealand: MyEquals, Canada: Blockcerts, China: CHESSIC, United Kingdom: GradIntelligence, DigitaryCORE, United States: Parchment, National Student Clearing House).
- Documents carrying a valid digital signature from your university.
All certified digital documents can be sent to/shared with admissiondocuments@uu.nl.
Digital documents via email
Alternatively, we can accept your documents as plain PDF files, provided that we receive these directly from your university from the official e-mail address of the registrar. This means we do not accept plain PDF files if these are sent from an unverifiable e-mail account. Please ask your university to send the required academic documents to admissiondocuments@uu.nl.
Certified hardcopies
If you are unable to submit your documents digitally, Utrecht University still accepts certified hard copies by post. Please note however that certified digital documents are the preferred method of verification. We therefore kindly ask you to attempt to send your documents digitally as described above first.
A certified hard copy is a physical copy of a student’s degree certificate, academic transcript or other graduation document that carries an official stamp or/and signature in ink from your university or public notary. You can send your certified hard copies to this address: International Student Admissions, Graduate Admission, Heidelberglaan 8, 3584 CS Utrecht, the Netherlands.
If you decide to submit certified hard copies by post, please ensure that you send your documents well in advance of the submission deadline, as international postal services occasionally suffer delays due to unforeseen circumstances.
Translations
Utrecht University accepts documents in English, Dutch, German, French and Spanish. Documents issued in one of these languages need not be translated.
If your documents are written in another language, you will need to supply additional translations by a sworn or certified translator. If sent digitally, we need to receive these translations directly from the translator using their official e-mail address. If sent by post, we need to receive the original documents carrying an official stamp from the translator.
Please note that we do not accept translations made by lawyers or public notaries. In case your country does not have sworn translators, a certified translator may perform the official translations. If applicable, a public notary can certify the signature/identity of the translator thereafter.