International travelling

Utrecht University follows the guidelines of the Dutch government  and the travel advice of the Ministry of Foreign Affairs on Netherlands Worldwide. The Dutch government continuously updates the travel advice.

We follow the travel advice of the Ministry of Foreign Affairs. 

In some cases, an exemption can be made so that you can still take a study component abroad if the advice to go abroad is negative. The faculty board or the assessment committee is authorised to grant excemptions. 

Travelling back

Read more about travelling and exchange on the student website.

Travelling for private purposes is your own responsibility, where it is important that you adhere to the guidelines of the Dutch government and the country you are going to.  

We advise you to consult the website of the Government of the Netherlands for up-to-date information.

For questions about your study programme or study delay, please contact your faculty student desk. 

We follow the travel advice of the Ministry of Foreign Affairs. 

Travelling back

As the situation is constantly changing, we advise you to consult the website of the Government of the Netherlands for up-to-date information.

Conditions

If you are an employee and would like to make a trip abroad for work, the following conditions apply:

• Always consult with your manager before booking a trip.
• Travel is only permitted if the travel advice of the Dutch government is green or yellow.
• The country you wish to travel to has no entry restrictions, which prevents you from entering the country.
• Discuss with your manager whether the trip is really necessary at the moment, in relation to the (medical) risks. If you decide to travel, discuss with your manager what measures you are taking to prevent the risks.
• Make sure that you are informed about the local measures that apply in the country you are travelling to. If you are travelling, you can register with the Foreign Affairs Information Service (Dutch) or through the 'Reisapp Buitenlandse Zaken (travel app foreign affairs). You will then receive a message in the event of appropriate travel advice or an (impending) crisis. You can also register with the embassy.  
• Fill in the mobility form if you are going abroad for a work-related trip. On the intranet page of the International Service Desk you will find a checklist of what you need to arrange before departure.  
• If you have to stay abroad for a longer period of time or have to go into quarantine after returning home, we assume that you can work remotely. If that is not possible, the UU will continue to pay your salary. You keep in touch and make arrangements with your manager.

Insurance work-related travel

Be aware that the conditions of your travel insurance may have changed and costs for repatriation or extended stay may not be covered. The UU will not bear the costs in these cases. UU has travel insurance for business trips. If a coronavirus claim arises from your trip, the insurer will assess the circumstances of the situation. Read more about the UU travel insurance on the intranet.

Travelling for private purposes is your own responsibility, where it is important that you adhere to the guidelines of the Dutch government and the country you are going to. If it turns out that you have to stay longer in your holiday country due to corona measures or have to go into quarantine on your return, the following applies;

• Are you going to a country where there is no advice at the time of departure to go into home quarantine on your return, and does this advice change during your trip? The UU follows the advice of the government. Contact your supervisor and work from home if possible. If working from home or other alternatives to make up for work are not possible, your salary will continue to be paid because you were travelling when the advice for home quarantine on departure did not yet apply.
• If you go to a country where at the time of departure you are advised to go into home quarantine on your return, and you cannot work during home quarantine or you have no other alternatives to catch up with work, you are not entitled to continued payment of wages or take your holidays.
• Are you going to a country with a green or yellow travel advice and does the travel advice change colour during your trip (to orange or red)? If so, you may have to stay longer in your holiday country or may not be able to travel back as planned. If it is not possible to work on location or if there are no other alternatives to catch up with the work, your wages will continue to be paid because you went on holiday when the country still had travel advice code green or yellow.
• Are you going to a country with orange travel advice? Then you may have to stay longer in your holiday country or you may not be able to travel back as planned. Is it not possible to work on location or are there no other alternatives to catch up? Then you are not entitled to continued payment of wages or you are taking holidays.
• If you fall ill on holiday, the normal rules apply. You must report sick as usual. Read more about reporting sick on the intranet.

On the English page of the Dutch government there is more information for foreign travellers coming to the Netherlands.