City registration & BSN

If you are staying in the Netherlands for more than four months to study, you are legally required to register as a new resident at the civic registration ('Burgerzaken') department of your city of residence. If you live in Utrecht, this is located at Burgerzaken (address: Stadsplateau 1, Utrecht, close to the central train station). This procedure is mandatory, irrespective of your nationality or purpose of stay. If you're moving within the Netherlands, you must also inform your (new) municipality.

Steps to register at the city

1. Make sure you have a valid rental contract

In order to register at the municipality, you will need a valid and signed rental contract (tenancy agreement). Make sure you bring a copy of this contract to your appointment at the municipality.  

2. Make an appointment before visiting the municipality

You can visit by appointment only. You need to plan your appointment as soon as possible after your arrival in the Netherlands. You can plan your visit using the following online appointment module of the municipality's civic registration department.  Please note: the appointment tool is unfortunately in Dutch. However, the Utrecht Region website provides you with the information necessary to understand how to register as a new student and make an appointment. 

If you are not located in Utrecht but in another municipality, please make sure you make an appointment there. See more information in the FAQ below

If you require help with making an appointment, do not hesitate to contact Student Services by sending an e-mail to studentservices@uu.nl

3. Bring the following documents to the appointment

  • A valid form of identification (passport or identity card). 
  • If you have received an MVV visa, you should bring your passport with the MVV sticker to the registration appointment. 
  • If you require a residence permit only, you must bring your digital approval letter from the IND. 
  • A tenancy agreement or purchase contract for your home. 
  • A proof of de-registration if you are coming from Aruba, Curaçao, St Maarten, Bonaire, Saba or St Eustatius.  

4. After successful registration, you will receive your BSN (Citizen Service Number)

Your citizen service number is necessary for arranging official matters with the Dutch government. For example, to arrange your health insurance, tax return, jobs, and student loans. If you want to apply for a DigiD, you also need a citizen service number. More information can be found here and  here.  

FAQ