City registration

If you are staying for more than four months in the Netherlands, you are legally required to go to the city council and register as a new resident of the town where you are living. This procedure is mandatory, irrespective of your nationality or purpose of stay. If you are moving within the Netherlands, you must also inform your (new) municipality.

The municipal personal records database (in Dutch: Basisregistratie Personen, abbreviated to ‘BRP’) contains information about all residents of the municipality. This includes personal and address details. The database is used as a source of information by various other organisations including the IND, the Belastingdienst (Tax and Customs Administration) and SVB (Social Security Agency). These organisations rely on the address details as listed in the municipal database.

• A valid form of identification (passport or identity card).
  • If you have received an MVV visa, you should bring your passport with the MVV sticker to the registration appointment.
  • If you require a residence permit only, you must bring your digital approval letter from the IND.
• A tenancy agreement or purchase contract for your home.
• A proof of de-registration if you are coming from Aruba, Curaçao, St Maarten, Bonaire, Saba or St Eustatius.

In this case, you must provide a Verklaring bewoning adres form from the muncipality of Utrecht (pdf) filled in by the homeowner/main resident confirming that you live at that address and a copy of the passport of the homeowner/main resident.

You must register in the city where you live. We have listed a number of municipalities near Utrecht below, as well as links to web pages where you can make an appointment to register with these municipalities. As the web pages are in Dutch, we recommend using your browser’s translation tools.

Stichtse Vecht (Maarssen and surrounding villages): make an appointment here. The correct product is already selected. Choose a date and time and enter your personal details. Then confirm the appointment.

Nieuwegein: make an appointment here. Select the ‘Eerste inschrijving komende uit het buitenland (intake)’ product (translation: First registration coming from abroad (intake)). Then select ‘eerstvolgende mogelijkheid’ for the date (translation: first available time). Now enter your personal details and confirm the appointment.

De Bilt: make an appointment here. The correct product is already selected. Then select ‘eerstvolgende mogelijkheid’ for the date (translation: first available time). Now enter your personal details and confirm the appointment.

Zeist: make an appointment here. The correct product is already selected. Choose a date and time and enter your personal details. Then confirm the appointment.

If you require help with making an appointment, do not hesitate to contact Student Services by sending an e-mail to studentservices@uu.nl.