In case of any problems or questions concerning the student's progress, contact the Master's programme coordinator first, or otherwise the academic counsellor. For all other questions or comments, please contact research project coordinators Els van der Vlist (for students from Biomedical Sciences) or Kim Weiler (for students from the faculty of Science).
Students that do their research project within the UMC Utrecht need a UMC internship account to work on the computers with the Digital Workspace. All GSLS students get this account at the start of their Master’s. This document provides more information about the UMC internship account.
At the UU and the UMCU agreements have been made at faculty level regarding the reimbursement of education and research project or internship supervision. For questions about the reimbursement of supervision of all students -also students from other faculties- contact the head of Student and Academic Affairs of your own faculty.
As a supervisor, you can be a daily supervisor or an examiner of the student during his/her research project from 9 months (major) or 6 months (minor).
At the start of the research project the student has to fill in an application form and, when the project is outside UU/UMCU, an internship contract. You can find all information necessary for the supervision of the research project in the
- Research Project guide for supervisors
- Summarized in the Quick Research Project guide for supervisors
A mandatory interim assessment should take place between two and three months after the start of the research project. During this interim assessment the student will get feedback from the examiner, preferably together with the daily supervisor, on his/her work, progress and performance. In case of a research project outside UU/UMCU the interim assessment meeting is between the supervisor host institute and the student.
The examiner can use different rubrics to indicate for which criteria the student is on the right track and which parts can be improved. The rubric about research skills will most likely be used, since the rubrics about presentation and report might not be relevant at this stage. For Business Internships, the rubrics can be found here.
Afterwards, the student has to write a short report summarizing the feedback and most important points for improvement. This report can either be a pdf of the highlighted rubric signed by you or a written report. Since this is the student's responsibility more information is available on this page of study guide. This report should be signed by the examiner and handed in at the Master’s administration by the student. In case of a research project outside UU/UMCU the supervisor host institute signs the report and the student sends this to the Master’s administration via email. The student also has to inform the examiner about the outcome of the meeting.
The students picks up the printed assessment form at the Master’s administration.
The examiner fills in the grade and signs the assessment form, after ensuring the grades of the second reviewer or host institute supervisor are correct.
The examiner scans the form and sends the form, including the motivation for the grade and (Ephorus) plagiarism check, to the Master’s administration office, Master’s programme coordinator and the student. The student can provide the contact information, or it can be found by selecting the Master’s programme of the student from this list. The relevant contact information can be found in the right column.
A motivation from the examiner for the given final grade (for all grades, not just if the final grade is ≤ 6 or ≥ 8.5) should be added to the assessment form. You can use use the Rubrics to motivate the grade. Either add a signed, printed motivation to the assessment form or send this motivation to the Master's administration via email. For this assessment the following Rubrics can be used:
- Rubric - research project - research skills
- Rubric - research project - report
- Rubric - research project - presentation
Plagiarism / Ephorus
All written products (essays, reports and writing assignments) have to be checked for plagiarism via Ephorus. If you detect or suspect fraud or plagiarism, please contact the Board of Examiners. The student has to upload the final version of the report to Ephorus. Ephorus will ask for a ‘code’, this is the email address that is related to the account of the examiner. If you want to arrange an Ephorus account, you can contact Pieter Jan van der Schoot (for UMCU examiners) or send and email to firstname.lastname@example.org (for Faculty of Science examiners). The printed report (summary) from Ephorus should be added to the Assessment Form.
If the percentage of plagiarism found by Ephorus is > 10% the examiner should write an explanation why this high percentage is not due to plagiarism. The student has to hand in this explanation together with the report from Ephorus and the assessment form.