Detect and deal with plagiarism / Ephorus
Utrecht University takes fraud and plagiarism very seriously and aims to counteract it. In the Education and Examination Rules (OER) it is described which sanctions will be taken against those committing fraud or plagiarism.
Any act of plagiarism should be reported to the Board of Examiners (BoE). Please do not hesitate to contact the Board of Examiners first for informal discussion on the case before taking the formal steps.
Please contact the following members of the Board of Examiners:
- Secretary for UMC Utrecht and Faculty of Veterinary Sciences: via email to Els van der Vlist, PhD via BoardofExaminersGSLS@umcutrecht.nl.
- Secretary for the Faculty of Science: via email to Sascha van der Veen, LL.M. via BoardofExaminersGSLS@uu.nl
- Chair of the Board of Examiners: via email to dr. J.A. Post or phone +31 (0)30-253 3894
Ephorus as a tool to check for plagiarism
One of the methods used to counteract fraud and plagiarism is to check all written products (essays, reports and theses) for plagiarism via Ephorus. This programme indicates to what extend plagiarism is committed, and which source is used. Ephorus can not only be used by teachers in theoretical courses, but also each supervisor of a research project or writing assignment must check the work for plagiarism.
Ephorus account and login
When you already have a Ephorus account you can log in via this link. If you do not have an Ephorus account the following procedures apply:
For UMCU examiners: please send an email to the UMCU Ephorus contactperson Pieter Jan van der Schoot. You will receive an email from Ephorus shortly afterwards to activate your account. When you activate your account you can create your own password, your UMCU email address will be you login name.
For Faculty of Science UU examiners: All examiners of the faculty of Science have an Ephorus account. If you do not have an Ephorus account, please contact firstname.lastname@example.org.
Check for plagiarism with Ephorus
If you would like to check a document for plagiarism, there are two possible ways
1. The student uploads the document
The final report from the student can be uploaded in Ephorus by the student via this link: http://student.ephorus.nl Note: Ephorus will ask the student to fill out an ‘inlever code’, which is just the e-mail address that is related to your account, hence your UMCU e-mail address. After the student has uploaded his files the results of the plagiarism check will become visible in your Ephorus account and (depending on your settings) you will receive an e-mail with the results of this check. Ephorus gives the result by means of a percentage. If this percentage is >10%, you need to explain this in writing. This written motivation should be handed in (together with the assessment form and the summary of the plagiarism check) by the student at the Master’s administration office.
2. The supervisor uploads the document
The final report from the student can also be uploaded in Ephorus by the examiner. Log in via this link. Click on the button ‘Upload’. Select the file you wish to check and select the folder in which you would like to store the results of the plagiarism check. Please click on the uploaded file to see the percentage of plagiarism. If this percentage is >10%, you need to explain this in writing. This written motivation should be handed in (together with the assessment form and a the summary of the plagiarism check) by the student at the Master’s administration office.