Stayokay (temporary)

Utrecht University reserves a limited number of beds with the popular hostel Stayokay in the City Centre of Utrecht for a fixed period of 28 nights including breakfast. Stayokay offers several inhouse facilities such a study and lounge area, free WiFi and a bar & restaurant.

Reserved long stay arrangement

If you have not yet found a room for the next academic year you are strongly advised to arrange a temporary place to stay in advance. Via the Reserved Accommodation Programme you can book one of the reserved beds with the quality hostel Stayokay for your first month in the Netherlands. This reserved offer is available at a discount rate for a fixed period of 28 nights (Check in 31 August 2018 - Check out 28 September 2018).

Who can apply

You can apply if you are a new international degree or Erasmus / Exchange student and are planning to enrol in the next academic year at Utrecht University (2018 – 2019). You are only eligible if you do not yet live in the Netherlands.

When to apply

Reservations for the Stayokay long stay arrangement can be submitted as of 1 June 2018 up to and including 1 August 2018. The available beds are limited and allocated on first come, first served. Do not wait too long to make temporary arrangements! Offers usually fill up quite quickly during the start of the academic year.

How to apply
  1. Download the Stayokay application form. You can fill out and submit this form as of 1 June 2018 up to and including 1 August 2018
  2. Send the application form to utrecht@stayokay.com in a message titled "UU-Allocation"
  3. Subject to availability, you will receive a reservation confirmation via e-mail and a payment request for 645 euros on the payment date 1 August 2018 (Mastercard/Visa/American Express only). Stayokay will not charge your credit card before this payment date
  4. Please fill out the payment form and return this to Stayokay. You can cancel your reservation without any additional costs up to and including 31 July 2018
  5. Your creditcard will automatically be charged on 1 August 2018. The booking has now become final, non-refundable and non-transferable

Check the FAQ if you wish to make a Stayokay reservation for a different time frame or via a different payment method.

Type of accommodation, costs and cancellation

Type of accommodation

The beds are available in single gender dorm rooms shared with five other students. Every dorm room has free WiFi and its own shower and toilet.

Booking period and costs

This reserved arrangement can be booked for a fixed period of 28 nights only. The fixed check-in date is 31 August 2018 (as of 15:00) and the check-out date is 28 September 2018 (Check out 10:00). This arrangement is offered at a discount long stay rate of 645 euros including breakfast and bed linen, excluding tourist tax.

Cancellation procedures

You can cancel your reservation without additional costs up to and including 31 July 2018 by contacting Stayokay via utrecht@stayokay.com in a message titled "Cancellation UU-Allocation". If Stayokay has not received a cancellation request before 1 August 2018 your credit card will be automatically charged and the booking will become final and non-refundable. The booking is personal and cannot be transferred to someone else.

Location

The Stayokay hostel is situated right in the City Centre of Utrecht. It is not possible to prepare your own meals in the hostel, but they do have an inhouse restaurant and breakfast is included in this arrangement. The hostel is also surrounded by several shops, bars and restaurants. Stayokay offers free WiFi and studyspots and the University Library is within walking distance.

Fun & Events

Stayokay is popular among  students not just for their rooms but also its study corner, lounge area and its bar & restaurant The 5th. The 5th offers a breakfast, lunch and dinner menu and also hosts activities such as live-music and sports viewings.

Frequently asked questions

I do not have a credit card, can I still book this arrangement?

The reserved arrangement can only be paid via VISA, American Express or MasterCard. If you do not have a credit card or wish to make a bank transfer via IBAN you can book via Stayokay's non-reserved long stay arrangement. Do not wait too long to make a booking as rooms will fill up quickly! Note that different Terms and Conditions may apply to Stayokay's non-reserved long stay arrangement.

Do I receive a refund if I decide to shorten my stay?

Once you have made the payments on 1 August 2018 the booking has become final and non-refundable. If you decide to shorten your stay or not use the room after you have made the payments you will not receive a refund. The booking cannot be transferred to someone else.

Can I also book for longer or shorter, or for different dates?

The reserved arrangement is only available for the fixed check in date 31 August and fixed check out date 28 September. However, Stayokay also offers long stay options for 7 nights, 14 nights or 28 nights via Stayokay's non-reserved long stay arrangement (see question above). Subject to availability you can also book with Stayokay for shorter periods via the Stayokay website. UU students and their friends and family benefit from a 10% discount on regular short stay bookings, simply follow the instruction in the flyer below. Note that different Terms and Conditions may apply to regular bookings.
 

Can I also book a private room?

Yes, Stayokay also offers private rooms. These rooms cannot be booked in the long stay arrangement but can be directly booked, subject to availability, via the website of Stayokay. The 10% discount for UU students also applies to private rooms. Note that different Terms and Conditions may apply to regular bookings.

Is your question not answered in this FAQ? Check the Stayokay website or contact them directly.

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