SSH Short Stay

Utrecht University reserves a limited number of rooms and studios with student housing corporation SSH Short Stay. Because the number of SSH housing is limited and very popular, anticipate that you might not be able to book this way. So also explore other housing options before booking opens!

Who can apply

In order to apply you need to be eligible for the Reserved Accommodation Programme. SSH Short Stay housing is available for Erasmus and Exchange students and new international non-Dutch students who enrol in the first year of an English taught degree programme. Students who start their studies in the second semester as of February 2019 cannot yet apply for housing. This will become possible later in 2018. 

When to apply

Utrecht University reserves a separate number of rooms for Degree Students and a separate number of rooms for Erasmus/Exchange Students. It is not possible for Bachelor's and Master's Degree Students to book the accommodation reserved for Erasmus/Exchange Students and vice versa. Follow this link for the booking date for degree students. If you are unsure which student group applies to you make sure to reach out to us in time! Once the accommodation is fully booked you will not be notified by SSH if a room becomes available again due to a cancellation or no show. For this you would need to check the SSH website regularly.

Erasmus and Exchange Students

Students who are planning to study at Utrecht University for one or two semesters as an Erasmus/Exchange Student, can register with SSH Short Stay as of 1 May 2018. Booking for Erasmus/Exchange Students opens on 24 May 2018 9.00 AM Central European Summer Time (CEST). It is possible to reserve accommodation prior to your formal admission.

Not an Erasmus/Exchange student? Then the booking date does not apply to you! Follow this link for more information for Bachelor's and Master's Degree students

How to apply
  1. Registration for the next academic year opens on May 1st 2018 onwards via the website of SSH. Click on "Register for SSH Short Stay accommodation" for the webform
  2. Fill in the SSH Short Stay webform with your correct information and UU Student Number. Select the correct “Faculty/Department” and “Type of residence” after choosing for Utrecht University. If you do not have an IBAN bank account, please leave this field blank
  3. Your registration will be reviewed by the Faculty where you are planning to study
  4. If your registration is correct you can submit a reservation request on the booking date that applies to you. In the FAQ you can find more information on how to check your registration status
  5. If you actually reserve accommodation, you pay a non-refundable reservation fee of 75 euros, a one off cleaning fee and the first and last month’s rent as a deposit

Note: do no register before registration opens, and only register once. Do not register as another resident type, another semester, with another school or as another student group. This will delay your housing registration and will decrease your chances of successfully booking accommodation.

Types of accommodation and rent

Types of accommodation

SSH Short Stay offer single rooms, shared rooms and self-contained studios. The accommodation is mostly situated in (international) student residences. With the exception of the private studios, tenants share facilities like the bathroom, kitchen and washing machine with the other housemates.  All accommodations have internet provided.

Average rent

The monthly rental fees are roughly 350 euros for a shared room, to 425-535 euros for a single room, and up to 700 euros for a private studio.

Rent allowance

If you are 23 years or older and also meet the other individual requirements such as contract duration, some of SSH Short Stay's private studios are eligible for the government regulated scheme called rent allowance. This means that you can possibly benefit from a cost reduction off your monthly net rent. The single and shared rooms are not eligible for rent allowance. Read more about rent allowance.

Rental periods

The accommodation in the Reserved Accommodation Programme is only available for fixed rental periods.
 

  • Bachelor's and Master's degree students: 30 August 2018 - 28 August 2019
  • Erasmus/Exchange students (one semester): 1 September 2018 - 31 January 2019
  • Erasmus/Exchange students (two semesters): 1 September 2018 - 30 June 2019

Locations

SSH Short Stay offers a range of accommodation at Utrecht Science Park and the nearby Municipality of Zeist. They also offer a number of rooms in Utrecht’s City Centre. All accommodation is situated within travelling distance from the university. Visit the SSH website for an overview of the residences.

Frequently asked questions

How do I increase my chances of booking SSH Short Stay accommodation?

The accommodation is rented out on a first come, first served basis. Once registration and booking opens you are advised not to postpone this to a later time. It is very important that you register only once and for the correct department/ faculty and resident type. If your registration is incorrect do not register again but log into your account and change the registration. It is important that you do not register for a different semester or school. All of this will delay your housing registration and will decrease your chances of successfully booking accommodation once booking opens. Also take into account that the servers will be busy when booking opens. Still, even if you keep to the dates and registered correctly, there is a chance that you will not be able to book a room. Take this in mind and also explore alternative options beforehand.

Where can I find the status of my registration?

Registration opens on 1 May 2018. You need a correct registration in order to book on the booking date that applies to you. You can check the status of your registration if you log into your SSH Short Stay account and select My Information / Change Personal Information / My Registrations.
 

  • Status 'For Approval': your registration still needs to be checked by your Faculty of Studies
  • Status 'Approved': Your registration has been checked by your Faculty of Studies and is correct. You will receive a message from SSH with more information and the booking date that applies to you
  • Status 'Not Approved': Your registration has been checked by your faculty and is incorrect. You will receive an e-mail with more information on why your registration has not been approved

Do I receive a refund if I cancel my reservation with SSH Short Stay?

The down payment is only partially refundable, and only when you are not accepted by Utrecht University to the programme you have applied for. The reservation fee is non-refundable. You can find more information about the cancellation policy in the Terms and Conditions that apply to the rental contract via this link to the SSH Website.

Can I rent SSH Short Stay accommodation for longer or shorter?  

This is not possible. SSH Short Stay accommodation is only available for fixed rental periods and only for the first year of studies. If you are looking for accommodation for a shorter time frame, for example because you are planning to conduct research or do an internship abroad, it is not possible to book this accommodation.

Does SSH Short Stay offer accommodation to couples or families?

SSH Short Stay does not offer accommodation for students who bring their spouse, partner or family.  If you are looking for accommodation that is suitable for a family, please read our tips and tricks that can help you find accommodation on your own.

Can I register as an Erasmus/Exchange student if I was unable to book as a Degree student?

The accommodation for Erasmus/Exchange students is not available to Degree students and vice versa. If you register as an Erasmus/Exchange student but are actually a Bachelor's or Master's Degree Student, your registration will not be approved.

What if I am not able to book via the Reserved Accommodation Programme?

Because the number of reserved accommodations is limited, most students have to search for a room on their own. This can be difficult and time-consuming but the right preparation can increase your chances. At Utrecht University we aim to help and inform you best we can. Follow this link for tips, tricks and important things to keep in mind during your search. Also, if you have any questions or need additional advice make sure to reach out to us!

 

Is your question not answered in this FAQ? You can find a more extensive list of FAQs on the website of SSH. Also check SSH’ page for Utrecht University students for links to the Terms and Conditions and the residence buildings. If you are seeking additional advice or information, let us know!

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