SSH Short Stay - September 2019

Booking for Erasmus / Exchange students on 28 May 2019 9.00 CEST. SSH Short Stay is currently fully booked. You will not be informed if any offers become available again due to cancellations.

Utrecht University reserves a limited number of rooms and studios with student housing corporation SSH Short Stay. Because the number of SSH housing is limited and very popular, anticipate that you might not be able to book this way. So also explore other housing options before booking opens!

Who can apply

In order to apply you need to be eligible for the Reserved Accommodation Programme. SSH Short Stay housing is available for Erasmus and Exchange students and new international students who enrol in the first year of an English taught degree programme per September 2019. 

When to apply

Utrecht University reserves a separate number of rooms for Degree Students and Erasmus/Exchange Students. It is not possible for Degree Students to book the accommodation reserved for Erasmus/Exchange Students and vice versa. The dates below only apply to students who enrol as an Erasmus/Echange student. Follow this link for more information on when to apply as a Bachelor's or Master's Degree student.

Registration date

Registration for SSH Short Stay opens 7 May 2019 onwards for all students eligible for the Reserved Accommodation Programme. Your registration will be reviewed by your faculty and, if correct, you can submit a reservation request on the booking date that applies to you.

The date and time that you register does not have influence on your chances when booking opens. Do bear in mind that once you registered it can take some time before your faculty of studies has checked your registration.

Booking date

Students who enrol in one or two semesters as an Erasmus / Exchange Student and have an approved SSH Short Stay registration, can submit a booking request on 28 May 2019 9.00 AM Central European Summer Time (CEST).

 

Not an Erasmus/Echange student? Follow this link for more information on which date applies to you.

How to apply

Booking for Erasmus / Exchange students on 28 May 2019 9.00 CEST. Although it is still possible to register, accommodation via SSH Short Stay is currently fully booked. Make sure to start your search for other housing options as soon as possible! 
 

  1. Registration with SSH Short Stay for the next academic year 2019-2020 opened on May 7th 2019 via the website of SSH. Click on "Register for Short Stay accommodation" for the webform
  2. Fill in the SSH Short Stay webform with your correct information and UU Student Number. Select the correct "Faculty/Department" and "Type of residence" after choosing for Utrecht University 
  3. Your registration will be reviewed by the Faculty where you are planning to study
  4. If your registration is correct you can submit a reservation request on the booking date that applies to you. In the FAQ you can find more information on how to check the status of your registration
  5. If you reserve accommodation you pay a non-refundable reservation fee of 77,50 euros, a one-off cleaning fee, and the first and last month's rent as a deposit
Types of accommodation and rent

Types of accommodation

SSH Short Stay offer single rooms, shared rooms and self-contained studios. The accommodation is mostly situated in (international) student residences. With the exception of the private studios, tenants share facilities like the bathroom, kitchen and washing machine with the other housemates.  All accommodations have internet provided.

Average rent

The monthly rental fees are roughly 350 euros for a shared room, to 425-535 euros for a single room, and up to 700 euros for a private studio.

Rent allowance

If you are 23 years or older and also meet the other individual requirements such as contract duration, some of SSH Short Stay's private studios are eligible for the government regulated scheme called rent allowance. This means that you can possibly benefit from a cost reduction off your monthly net rent. The single and shared rooms are not eligible for rent allowance. Read more about rent allowance.

Rental periods

The accommodation in the Reserved Accommodation Programme is only available for fixed rental periods and for the first year of studies only:

  • Semester Erasmus/Exchange students: 27 August 2019 - 31 January 2020
  • Full year Erasmus/Exchange students: 29 August 2019 - 30 June 2020 Some of the Exchange Full Year accommodation will be available per 27 August, please contact SSH if it is possible to rent per 27 August 2019 after completing a booking
  • Bachelor's or Master's degree students: 29 August 2019 - 21 August 2020

Locations

SSH Short Stay offers a range of accommodation at Utrecht Science Park and the nearby Municipality of Zeist. They also offer a number of rooms in Utrecht’s City Centre. All accommodation is situated within travelling distance from the university. Visit the SSH website for an overview of the residences.

Frequently asked questions

Will I be assigned a ranking number based on my time and date of registration?

No, the date and time that you register does not have influence on your chances when booking opens. Do bear in mind that once you registered it can take some time before your faculty of studies has checked your registration. We therefore advise you not to wait to a later date than 7 May with your registration. It is also important that you only register once and carefully check if your details are correct.

Where can I find the status of my registration?

Registration opens 7 May 2019. You need a correct registration in order to submit a reservation request on the booking date that applies to you. You can check the status of your registration if you log into your SSH Short Stay account and select My information > Change Personal Information > My Registrations.
 

  • Status 'For Approval': your registration still needs to be checked by your Faculty of Studies
  • Status 'Approved': Your registration has been checked by your Faculty of Studies and is correct. You will receive an automated e-mail from SSH with more information on the booking date that applies to you
  • Status 'Not Approved': Your registration has been checked by your Faculty of Studies and is incorrect. You will receive an e-mail from SSH with more information on why your registration has not been approved

How do I increase my chances of booking SSH Short Stay accommodation?

Once booking opens on the booking date and time that applies to you, the accommodation is rented out on a first come, first served basis. You are therefore advised not to postpone this to a later date or time. Also take into account that the servers will be busy when booking opens. Still, even if you keep to the booking date and time, there is a chance that you will not be able to arrange housing via SSH Short Stay. Take this in mind and also explore alternative options beforehand.

Do I receive a refund if I cancel my reservation with SSH Short Stay prior to my arrival?

This is determined in the Terms and Conditions that apply to your contract. Cancellation is possible at least four weeks prior to the intended start of the rental period. If you have a confirmed timely cancellation request you will be refunded the down payment minus the reservation fee of 77,50 euros and minus the cancellation fee of 75 euros. However, if you cancel their reservation within four weeks prior to the intended start of the rental period, or if you fail to show after the rental period has started, the rental contract will be terminated and you will not be refunded the down payment.

Can I rent SSH Short Stay accommodation for longer or shorter?  

This is not possible. SSH Short Stay accommodation is only available for fixed rental periods and only for the first year of studies, cancellation is usually not possible. This is determined in the Terms and Conditions that apply to your contract. If you are looking for accommodation for a shorter time frame, for example because you are planning to conduct research or do an internship abroad, it is not possible to book this accommodation.

Does SSH Short Stay offer accommodation to couples or families?

SSH Short Stay does not offer accommodation for students who bring their spouse, partner or family.  If you are looking for accommodation that is suitable for a family, please read our tips and tricks that can help you find accommodation on your own.

Can I register as an Erasmus/Exchange student if I was unable to book as a Degree student?

The accommodation for Erasmus/Exchange students is not available to Degree students and vice versa. If you register as an Erasmus/Exchange student but are actually a Bachelor's or Master's Degree Student, your registration will not be approved.

What if I am not able to book via the Reserved Accommodation Programme?

Because the number of reserved accommodations is limited, most students have to search for a room on their own. This can be difficult and time-consuming but the right preparation can increase your chances. At Utrecht University we aim to help and inform you best we can. Follow this link for tips, tricks and important things to keep in mind during your search. Also, if you have any questions or need additional advice make sure to reach out to us!

Is your question not answered in this FAQ? You can find a more extensive list of FAQs on the website of SSH. Also check SSH’ page for Utrecht University students for links to the Terms and Conditions and the residence buildings. If you are seeking additional advice or information, let us know!

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