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Utrecht University

Projects with Indirect Funding and Contract Funding - Legal Information and Regulations

Basic premises for contracts

The Executive Board has published the basic premises (pdf) that all contracts with Utrecht University must meet. Your faculty grant office has a number of model contracts in Dutch and English available, for issues such as cooperation, contract research or confidentiality.

Signing contracts

Contracts on behalf of Utrecht University must be signed by an approved signatory. The Executive Board is the only body authorised to sign contracts as per the terms of the Higher Education and Scientific Research Act (WHW). In practice, the Executive Board delegates this authority. The mandate regulations (Mandaatregelingen, in Dutch) list the individuals who are authorised to sign a contract.

For questions about contracts, please contact your faculty grant office. If necessary, they will request advice from the University Administration Office (Legal Affairs, Finance, Control & Administration and Education & Research).

The following contracts must always be processed by the University Administration Office:

  • Contracts with a value of more than 2 million Euros 
  • Interfaculty contracts
  • Contracts regarding the foundation of legal entities or partnerships

Read more about the contract routing (pdf, in Dutch).

Grant applications and agreements for amounts over 2 million Euros

For applications with financial obligations of over 2 million Euros (such as applications for ERC Advanced Grants and NWO Groot) are subject to special rules:

 

  • These applications must always be submitted via the Executive Board.
  • Inform your grant office well in advance when preparing an application. The grant office will inform the Executive Board so that the plan can be approved jointly.
  • If your subsidy application for more than 2 million Euros meets all requirements, then you will receive a signed ‘host institution letter’ or a letter of approval for the submission of the proposal.

Intellectual property

If the university markets and benefits financially from the knowledge generated by a Utrecht University employee, that employee will under certain conditions be entitled to equitable compensation equal to 25% of the net income received by Utrecht University from the marketing of intellectual property rights. If the marketed intellectual property rights were the result of essential contributions from more than one Utrecht University employee, a total amount of 25% of the net income will be paid to all those entitled to compensation.

For further information, please consult the 'Equitable remuneration arrangement for Intellectual Property Rights' (pdf).

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